Archiving Policy

Advances in BioScience (ISSN 2583-0058) is committed to ensuring the permanent availability, accessibility, and preservation of all published articles. We recognize the paramount importance of preserving scientific knowledge for future generations and fostering open access to research findings. This policy outlines our comprehensive approach to archiving published content, ensuring its long-term integrity, discoverability, and usability.

Digital Archiving and Preservation Strategies

Advances in BioScience employs a multi-faceted approach to digital preservation, utilizing established and reputable third-party archiving services to ensure redundant and geographically distributed storage of all published content. Our core digital preservation strategies include the following trusted systems and methods:

  • Journal Platform Storage: Advances in BioScience operates on Open Journal Systems (OJS), a trusted open-source platform for scholarly publishing. The published scholarly record is securely archived using best-in-class digital preservation practices, including encrypted storage, scheduled backups, and secure, industry-compliant infrastructure. This ensures enduring accessibility and protection against data loss.
  • LOCKSS and CLOCKSS Systems: As part of our comprehensive archiving strategy, Advances in BioScience actively utilizes the LOCKSS (Lots of Copies Keeps Stuff Safe) and CLOCKSS (Controlled LOCKSS System) networks. These decentralized systems create permanent, redundant archives of all published content across a global network of participating libraries. This distributed preservation model ensures long-term accessibility, safeguards against data loss, and provides a robust disaster recovery mechanism in the event of technical failures, platform disruptions, or other unforeseen events affecting our primary hosting infrastructure.
  • PKP Preservation Network (PKP PN): For journals hosted on Open Journal Systems (OJS), the PKP PN provides an essential, free preservation service that ensures long-term access and discoverability, particularly for content not covered by other major preservation initiatives.
  • Indexing and Repository Deposits: All published articles are deposited in multiple indexing services and, where applicable, institutional or subject-specific repositories to enhance both visibility and preservation.

Scope of Archived Content

Our archiving policy encompasses all elements crucial for the complete scholarly record:

  • Article Formats: All published content is archived in multiple formats including PDF/A for long-term preservation, XML for structured data and indexing, and original submission files.
  • Supplementary Materials: All associated supplementary materials (e.g., datasets, figures, software code) are archived.
  • Metadata: Rich metadata is maintained for all archived content to enhance discoverability and context. This comprehensive metadata includes publication dates and version histories, author information and affiliations, subject classifications and keywords, and citation information and reference linking, all of which contribute to a more structured, discoverable, and accessible archive.

Author Self-Archiving

Advances in BioScience supports open science and complies with international open access mandates, including Plan S and SHERPA/RoMEO archiving policies. Authors retain copyright of their work under a Creative Commons Attribution (CC BY) 4.0 International License, and are encouraged to self-archive their work as follows:

Pre-print (Submitted Manuscript)

  • Authors may deposit the submitted version (pre-print) of their manuscript in institutional repositories, subject-specific repositories (e.g., bioRxiv, arXiv), professional websites (e.g., ResearchGate, Academia.edu), or personal websites at any time, including prior to peer review.
  • No embargo period applies.

Post-print (Accepted Manuscript)

  • Authors may deposit the accepted version (post-peer review, prior to copyediting and typesetting) in institutional repositories, subject-specific repositories, funder-designated repositories, professional websites, or personal websites immediately upon acceptance.
  • No embargo period applies.
  • Proper attribution to the journal, including the article title, authors, and an acknowledgment of final publication in Advances in BioScience, is required.

Version of Record (Publisher’s PDF)

  • Authors may deposit the final published version (Version of Record) in institutional repositories, subject-specific repositories, funder repositories, professional websites, or personal websites immediately upon publication.
  • No embargo period applies.
  • A full citation and a direct link to the article on the journal’s official website must be included.
  • Proper attribution to Advances in BioScience as the original publisher is mandatory.

Policy Review and Updates

This Archiving Policy is subject to periodic review and updates to ensure alignment with best practices in digital preservation and scholarly publishing.

For any questions or further information regarding our archiving or self-archiving policies, please contact the Editorial Office at editor[at]sospublication[dot]co[dot]in. We are committed to supporting our authors and ensuring the long-term accessibility and impact of research published in Advances in BioScience.