Privacy Statement

Effective date: January 1, 2025

DATA CONTROLLER

Advances in BioScience is published by Society of Open Science®, A-1/1, Prakash Nagar, Kankali, Bhuteswar, Mathura-281004, Uttar Pradesh, India.
Contact: editor@sospublication.co.in

WHAT DATA WE COLLECT

We collect personal data that you provide directly, including:

  • Name, email address, affiliation, and country (registration)
  • Manuscript content, cover letters, and review files (submissions)
  • Correspondence related to editorial decisions
  • Technical data such as IP address and browser type (automatically)

PURPOSE AND LEGAL BASIS

We process your data for the following purposes:

  • Managing manuscript submission, peer review, and publication
  • Communicating editorial decisions and publication updates
  • Issuing invoices for article processing charges where applicable
  • Improving the journal website and user experience

Legal basis: Consent (Art. 6(1)(a) GDPR) and Legitimate interest (Art. 6(1)(f) GDPR) for editorial correspondence.

DATA RETENTION

Personal data is retained for as long as your account is active or as required for editorial and publication records, typically a minimum of 10 years for published work. You may request
deletion of non-publication data at any time.

YOUR RIGHTS

Depending on your jurisdiction, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Withdraw consent at any time
  • Lodge a complaint with your national data protection authority

To exercise these rights, contact: editor@sospublication.co.in

DATA SHARING

We do not sell or rent personal data. Data may be shared with:

  • PKP/OJS platform (system infrastructure provider)
  • Crossref (for DOI registration of published articles)
  • Indexing databases (metadata only: name, affiliation, article title)

All third-party processors are bound by data processing agreements.

COOKIES

This website uses essential cookies required for system functionality. No advertising or tracking cookies are used.

SECURITY

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure.

CROSS-BORDER TRANSFERS

Your data may be processed on servers outside India. Where this occurs, appropriate safeguards consistent with applicable law are in place.

GRIEVANCE OFFICER (India DPDP Act 2023)

Name: Pradeep Kumar
Email: editor@sospublication.co.in
Response time: Within 30 days of receipt of complaint

 CHANGES TO THIS POLICY

We may update this policy periodically. The effective date at the top of this page reflects the most recent revision.