Privacy Policy

Welcome to the Privacy Policy for Advances in BioScience. This policy explains how we collect, use, and protect your personal information. Your use of this website is also subject to our Terms of Use. By accessing or using our services, you agree to both this Privacy Policy and our Terms of Use.

Data Controller

Advances in BioScience is published by Society of Open Science™, A-1/1, Prakash Nagar, Kankali, Bhuteswar, Mathura-281004, Uttar Pradesh, India.

Contact: editor@sospublication.co.in

What Data We Collect

We collect personal data that you provide directly, including:

  • Name, email address, affiliation, and country (registration)
  • Manuscript content, cover letters, and review files (submissions)
  • Correspondence related to editorial decisions
  • Technical data such as IP address and browser type (automatically)

Purpose and Legal Basis

We process your data for the following purposes:

  • Managing manuscript submission, peer review, and publication
  • Communicating editorial decisions and publication updates
  • Issuing invoices for article processing charges where applicable
  • Improving the journal website and user experience

Legal basis: Consent (Art. 6(1)(a) GDPR) and Legitimate interest (Art. 6(1)(f) GDPR) for editorial correspondence. We process your data in accordance with the Digital Personal Data Protection Act 2023 (India) and the General Data Protection Regulation (GDPR) for international users.

Data Retention

Personal data is retained for as long as your account is active or as required for editorial and publication records, typically a minimum of 10 years for published work. You may request deletion of non-publication data at any time.

Your Privacy Rights

Depending on your jurisdiction, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Withdraw consent at any time
  • Lodge a complaint with your national data protection authority

To exercise these rights, contact: editor@sospublication.co.in

Data Sharing

We do not sell or rent personal data. Data may be shared with:

  • PKP/OJS platform (system infrastructure provider)
  • Crossref (for DOI registration of published articles)
  • Archiving services (e.g., CLOCKSS, LOCKSS, and PKP Preservation Network)
  • Indexing databases (metadata only: name, affiliation, article title)

All third-party processors are bound by data processing agreements.

Cookies

This website uses essential cookies required for system functionality. No advertising or tracking cookies are used.

Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure.

Cross-Border Transfers

Your data may be processed on servers outside India. Where this occurs, appropriate safeguards consistent with applicable law are in place.

Grievance Officer (India DPDP Act 2023)

Name: Pradeep Kumar
Email: editor@sospublication.co.in
Response time: Within 30 days of receipt of complaint

Changes To This Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. Please visit our Policy Review and Updates page for a comprehensive record of all revisions and their respective effective dates.

Please note that your use of this website and the services provided herein are also governed by our Terms of Use. We encourage you to review both documents periodically to stay informed about your rights and responsibilities.